Best Restaurant POS Software in India (2026 Guide)
Choosing a restaurant POS in India used to mean a billing machine on the counter and a thick printed menu. In 2026 the choice is wider and more confusing: cloud apps, tablet systems, QR ordering, kitchen screens, WhatsApp bills. This guide explains what actually matters, what to skip, and what the main options publicly charge, so you can pick with confidence whether you run a small café, a family restaurant or a busy biryani point.
Start with how your restaurant actually works
Before you compare brands, write down how an order moves through your place today. The right POS is the one that fits that flow, not the one with the longest feature list.
- Counter or quick service: customers order and pay at the counter. You need fast billing, UPI and cash, and a KOT printed for the kitchen.
- Table service: waiters (captains) take orders at tables. You need a table view, waiter mode on a phone, and bills that can be split.
- Takeaway and delivery heavy: you need quick repeat orders, packing notes and clean reports so you can see which channel earns.
- Multiple outlets: you need central menu control and reports per outlet.
If you only bill at a counter, paying for a large enterprise suite wastes money every month. If you seat 60 covers on a Saturday night, a basic billing app will slow your waiters down.
The features that genuinely save time
Most owners use a small set of features every single day. Make sure these work smoothly before you look at anything else.
GST billing that your CA is happy with
Your bills should show your GSTIN, item-wise tax and totals clearly. Most restaurants charge 5% GST on food, but your situation can differ, so confirm the right setup with your chartered accountant. A POS should then make it easy to export item and GST reports at month end.
KOT printing to the kitchen
Kitchen order tickets stop the shouting between floor and kitchen. Check that the POS supports the printer you already own, typically a 58mm or 80mm thermal printer, and whether it connects over Bluetooth or the network.
Payments the Indian way
UPI is now the default for many guests, so look for split payments (part UPI, part cash) and easy discount handling. Ask whether the vendor takes a cut per order; some do, many do not.
Menu that is easy to change
Prices change, dishes run out, seasonal specials come and go. A good system lets you edit the menu from your phone and import it in bulk from a spreadsheet instead of typing 150 items one by one.
Features worth paying more for (only if you need them)
- Live floor plan: see which tables are free, ordering, eating or waiting for the bill. Very useful above about 10 tables.
- QR table ordering: guests scan, browse a photo menu and send orders to the kitchen. Reduces waiter load during rush hours.
- Kitchen display screen (KDS): replaces paper KOTs with a screen. Good for larger kitchens with several stations.
- Inventory and food cost: tracks stock and recipe costs so you notice when paneer or chicken costs are eating your margin.
- Loyalty and reviews: stamp cards, a simple customer list and a way to nudge happy guests to leave a Google review.
Published prices of popular restaurant POS options in India
The table below uses published prices seen in 2026. Prices change often, offers vary by city and sales team, and some plans add GST or hardware on top, so always confirm the latest quote with the vendor.
| Software | Plan | Published price |
|---|---|---|
| KiwiTri POS | Standard / Pro / Plus | ₹799 / ₹1,499 / ₹2,999 per month, or ₹6,399 / ₹11,999 / ₹23,999 per year (+18% GST) |
| Petpooja | Core / Growth / Scale | ₹10,000 / ₹20,000 / ₹30,000 per year |
| DineOpen | Growth | ₹10,788 per year |
| Vyapar | Diamond | ₹10,619 per year |
| EZO Billing | Annual | ₹6,000 per year |
| Restroworks | Enterprise | ₹25,000+ setup |
Price alone does not decide it. Petpooja has a large installed base and many integrations; Restroworks targets chains and enterprise groups; Vyapar is a general business billing tool used by many retailers as well as eateries. Compare what is included in each tier, not just the headline figure.
Hidden costs to ask about
- Setup or onboarding fees charged once at the start.
- Hardware lock-in: do you have to buy their tablet or printer?
- Per-order or per-transaction charges on online or QR orders.
- Add-on modules such as inventory, KDS or extra outlets priced separately.
- Exit costs: can you export your menu and sales data if you leave?
How to test a POS before you commit
Never sign a yearly contract based on a demo video. Use a free trial and run a real service with it.
- Import your actual menu, including variants such as half/full and add-ons such as extra cheese.
- Connect your kitchen printer and print a KOT during a quiet lunch.
- Have your newest waiter take an order without training. If they struggle, your rush hours will too.
- Close the day and read the sales report. Is it clear enough to share with your partner or CA?
- Check support: message them with a question and see how fast you get a useful answer.
Where KiwiTri POS fits
KiwiTri POS runs in the browser on a phone, tablet or PC, so you can start with hardware you already have. It has no setup fees and no per-order charges. The Standard plan covers GST billing, discounts, split and UPI/cash/card payments, KOT printing to Bluetooth printers and a photo menu with bulk CSV import. Pro adds a live floor plan, waiter mode, QR table ordering, a kitchen display and a QR guest menu with veg/non-veg marks and nutrition per dish. Plus adds loyalty, CRM, inventory, food-cost tracking, WhatsApp bills and analytics.
It suits independent restaurants, cafés and small groups who want modern features at a monthly price that does not need a big upfront payment. Large chains with complex ERP needs may prefer an enterprise vendor.
Quick checklist
- Fits your service style (counter, table, takeaway, multi-outlet)
- GST bills and reports your CA approves
- Works with your existing printer and devices
- No surprise per-order fees
- Free trial you can test in a real service
Try it in your own restaurant
The easiest way to judge any POS is to run a shift on it. KiwiTri POS offers a 2-day free trial with no card needed. Start your free trial, or see the full pricing for India.
Frequently asked questions
How much does restaurant POS software cost in India?
Published prices in 2026 range from around ₹6,000 per year for basic billing tools to ₹30,000 per year or more for advanced plans, with enterprise systems charging setup fees on top. KiwiTri POS starts at ₹799 per month plus GST.
Do I need special hardware for a restaurant POS?
Not always. Cloud POS systems like KiwiTri POS run in a browser on a phone, tablet or PC. You will usually want a 58mm or 80mm thermal printer for bills and KOTs.
What GST rate should my restaurant charge?
Most restaurants charge 5% GST on food, but rates can depend on your setup. Confirm the correct rate and invoice format with your chartered accountant before configuring your POS.
Is a free trial enough to judge a POS?
Yes, if you use it in a real service. Import your menu, print KOTs, let a waiter take orders and read the end-of-day report before deciding.
Try KiwiTri POS free for 2 days
Billing, KOTs, tables and a QR menu with photos and nutrition — on the phone, tablet or PC you already have. No card needed.
Start free trial →See pricingKeep reading
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